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How to edit email recipient names and information in Gmail

Gmail Desktop Change Recipient Info Hero
Gmail Desktop Change Recipient Info Hero (Image credit: Namerah Saud Fatmi / Android Central)

If you're a Google Workspace user, you're probably familiar with the visual features added to Gmail in October 2021. Gmail desktop users can now customize their contact details such as full names right from the "To", "Cc", and "Bcc" fields. A helpful little information card pops up, allowing you to see and change the contact's details. Here's how you can edit email recipient names and information in Gmail, whether you're using one of the best Chromebooks or another computer!

How to edit email recipient names and information in Gmail

Regular Google account holders are out of luck when it comes to this feature. Only Google Workspace account holders can access information cards in Gmail. To top it off, Google Workspace for Education Fundamentals, Education Standard, Education Plus, and the Teaching and Learning Upgrade customers are excluded from this update too.

  1. Go to mail.google.com to open your Google Workspace Gmail account on your desktop.

Source: Android Central (Image credit: Source: Android Central)
  1. Click Compose to start a new draft.

Source: Android Central (Image credit: Source: Android Central)
  1. Write the recipient's name in the To field.

Source: Android Central (Image credit: Source: Android Central)
  1. An information card will pop up.
  2. Click on the pencil icon in the information card to edit the recipient's name and information.

Source: Android Central (Image credit: Source: Android Central)
  1. Fill in your desired name and information in the card.

Source: Android Central (Image credit: Source: Android Central)

After you have filled in the name and other details into the recipient's information card, you'll be able to see all of it every time you hover your pointer over the recipient's name in Gmail. You can even change the way the name will appear to others when you send an email that has multiple recipients. This won't alter the person's details in Google Contacts though. For that, you'll have to edit contact details straight from Google Contacts itself.

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Gain access to all the best Gmail for Desktop tips and tricks like information cards and a bevy of other useful features by upgrading to the Business Edition of Google Workspace. You get a free two-week long trial when signing up and the basic Business plan starts at less than $10 a month. That's quite the bargain for such an incredible lineup of professional tools and services for your organization.

Namerah Saud Fatmi is a freelance writer for Android Central. She has a passion for all things tech & gaming and has been an honorary Goodreads librarian since 2011. When she isn't writing, she can be found chasing stray cats and dogs in the streets of Dhaka or slaying dragons in the land of Skyrim. You can reach her on Twitter @NamerahS.